Move-In Information

Dates & Times

Tuesday, January 29, 2019: 5:00 pm – 8:00 pm**
Wednesday, January 30, 2019:  8:00 am – 8:00 pm
Thursday, January 31, 2019: 7:00 am – 9:00 am

** This timeslot is reserved for firms who have 400 square feet or more booked.

Special arrangements will be made direct with these firms.

All exhibits must be set-up by 9:00 am on Thursday, January 31, 2019.

Only firms who can move-in without the assistance of a dolly should consider the third as an option. Carpet is rolled overnight on Wednesday and carts/dollies will not be permitted on the floor on Thursday.

Marshalling Yard, Receiving, & Materials Handling

There will be a scheduled move-in. Please indicate your desired move-in time by completing the Move-In Schedule. It is important that this schedule be adhered to in order to avoid hassles for you and other exhibitors.

To enter the Metro Toronto Convention Centre, all delivering vehicles must proceed first to the MTCC Marshalling Yard on Cherry Street. (See attached information bulletin) from where they will then be directed to the East Docks based on the pre-set move-in schedule. A delay in entry to the MTCC is very rare if the schedule is followed.

There are six inside bays at the loading dock. All equipment, materials and goods must be moved through the loading dock area. Hand-carried materials and supplies can be unloaded in the parking garage and carried up the escalator to the Show Floor. However, carts are not permitted on the escalators.

Time allocation is on a first-received basis with the 9:00 am slot being reserved for firms who have booked more than 300 sq. ft of space. There are only six loading docks. Be sure to submit your Move-In Schedule Form by December 15. No confirmation will be provided unless a change from the request is being offered.

The access to the loading dock is from Lower Simcoe Street at the easterly end of the MTCC. Parking at the loading bays is prohibited. Vehicles must be removed as soon as unloaded. Show Management highly suggests that deliveries be made with two company personnel – one to drive and one to watch your materials while on the dock.

Materials handling services, if required, will be available from Stronco Show Services (the official Show Service Contractor) to unload vehicles and move display materials to the booth. Show Management provides dollies in the dock area at no charge – these are for “self-service” and should be returned promptly upon delivery to your booth.

Shipping

All deliveries to the Metro Toronto Convention Centre must be consigned in the following manner:

Exhibiting Company’s Name

Booth #
Ontario Library Association SUPER CONFERENCE
c/o Metro Toronto Convention Centre – Hall C
255 Front Street West
Toronto, Ontario M5V 2W6

Shipments sent to the MTCC must be prepaid and scheduled to arrive no earlier than 8:00 am on Wednesday, January 30, 2019. Collect shipments, or those arriving early may be refused by the MTCC staff. Show Management, as a result of negative past experiences, regrets it is unable to accept any responsibility for packages that are delivered to the Show Office. Show Management will sign for packages as a courtesy to our exhibiting members, but will not accept any liability for the contents or the state of the packages.

Shipments prior to January 30, 2019 can be arranged through the Official Show Carrier. In the past shipments sent before the appropriate time have resulted in delays for the company while the package is traced in this very large building.

Shipping to the Show

Displays and merchandise for the OLA SUPER CONFERENCE can be shipped by:

  1. Official Show Carrier – Stronco Logistics Services
  2. Common Carrier – A Third Party Firm
  3. Exhibitor or Display House Vehicle – A Third Party Firm
  4. Air Freight
  5. Company Personnel

Please fill in the “Move-In Schedule Request Form/Method of Shipping Form” indicate your preferred loading dock time.

Official Show Carrier

Stronco Logistic Services

Geritt Watson

Tel: (800) 665-2621 ext. 2269
FAX: (905) 270-6771
logistics@stronco.com

The Official Show Carrier offers exhibitors advanced receiving and storage.

Display Set-up

Exhibitors may erect their exhibits using the services of their regular employees. Exhibitors requiring assistance in the erection of their displays should contact the Official Show Service Contractor. (See the SHOW SECTION section of this Manual.) The floor in Hall C is poured concrete. Painting, nailing, drilling or screwing to the floor, walls, electrical outlets or any other part of the building is not permitted. All displays must be self-supporting. If exhibitors lay their own carpeting, they should be using only the tapes authorized in the building, which are: Doublestick V (two sided paper), Rainbow (one-sided 7mm vinyl) and masking tape. For further details on “do’s” and “don’ts” in the MTCC, read carefully “Notice to Exhibitors”.

IMPORTANT – Please review carefully Fire Regulations for Exhibitors. In some instances, aspects of your booth must be approved in advance by Show Management, the Metro Toronto Convention Centre and the Toronto Fire Department. Therefore, please complete and return the Fire Safety Reply form.

Electrical Outlets & Telephones

Electrical Outlets and telephones are not included in the price of booth space. Exhibitors should make their own arrangements with the respective suppliers. There is a separate charge for these services.

Empty Crate Storage

Exhibitors with small boxes and cartons are encouraged to personally place them in the storage areas (on the south end of the Hall at the time this document was written). Watch for signs to mark area. Companies requiring assistance please read and send in Materials Handling forms.

Move-Out Information

Date & Times

Friday, February 1, 2019: 3:00 pm – 10:00 pm

The Expo will officially close at 3:00 pm on Friday, February 1.

No dismantling, removal or packing of exhibits or exhibit material is permitted prior to this time. The policy around this will be enforced if Show Management is notified.

Empty crates and boxes will be brought to the booths as soon as the Show has closed. Exhibitors are requested to keep the aisles clear until crates have been returned.

Show Management urges exhibitors to remove small cartons and open cases of products from the Show area immediately after the close of the Show. While Show Management will take all reasonable security measures to safeguard exhibits, it assumes no responsibility for loss of, damage to or theft of property of exhibitors, howsoever caused. Immediate removal of small items will minimize the possibility of loss from pilferage.

All equipment, materials and goods are to be removed without exception via the loading dock area. Passenger elevators and escalators are not to be used for transporting freight or equipment. Vehicles must be removed as soon as loaded.

Removal of Exhibitor Material

All exhibitor material must be cleared from the building by 10:00 pm, Friday, February 1, 2019. Exhibitor material not cleared from the building by the above deadline will be removed at the expense of the exhibitor. Exhibitors should contact the Official Show Carrier if there materials are removed at the deadline.

Shipping Materials off the Floor

If you have not pre-arranged with the Official Show Carrier for outbound freight a representative will be available on-site on Friday to help you complete forms and ensure that your freight arrives back at your destination safely and expediently.