Super EXPO 2022

Thank you for your interest in the OLA Super Conference 2022 and the EXPO. It is Canada’s largest annual library and information event. The OLA Super Conference attracted 4,500 in 2020.

OLA Super Conference has grown steadily since 1999 and is recognized as a leading event for professional development and networking on the continent. Many vendors come to OLA when they have policies not to attend state/provincial level conferences because of the sheer size and market size that is presented to them.

Please look at the Prospectus below for all the information on the event or download the EXPO Application to book your space.

Super EXPO Hours

These are the hours that exhibitors who are using the video chat should have staff available for attendees to ask questions. Video chat is available for the full duration of the conference and outside of exhibit hours if exhibitors wish to use it to schedule meetings, or events (Tuesday, February 1 starting at 8:00 am – Saturday, February 5 ending at 7:00 pm) with attendees.

OLA Super Conference 2022

Tuesday, February 1 – Saturday, February 5

Super EXPO 2022 Virtual Booth Hours

Wednesday, February 2: 11:00 AM – 5:00 PM
Thursday, February 3: 11:00 AM – 5:00 PM
Friday, February 4: 11:00 AM – 5:00 PM

The Virtual EXPO Booths and category directories will be available to attendees until August 31, 2022 including Lead Tracking information and “Request Information” button. Links, PDFs, contact information, and other resources can be updated by an exhibitor at any time.

Buy your booth

Virtual Booth Enhancements

Virtual Booths are a new necessity and our conference platform has been building and expanding their features and capabilities over the last few months. They recently performed a limited case study of booth traffic and found:

  • Virtual Booths with 5+ features (ex. video chats, intro videos, banner ads, etc.) saw 76% more booth traffic than the total average booth views

The following features generated the listed % more overall booth views vs. the average:

  • Banner Ad: 31% more
  • Logo on Exhibitor List: 14% more
  • Sales Rep Video Chat: 24% more
  • Giveaway Button: 103% more

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Buy your booth

Exhibitor Sessions & Author Events

On-demand Sessions

We have opened Tuesday up for Exhibitor Sessions, these are included in package B and C and can be purchased as an upgrade. These sessions will use the conference platform to pre-record audio with a slide show and appear in the conference schedule. The session will be easy for attendees to pause and re-start, and to easily find and repeat the sections that are of interest to them. The Tuesday time slot will allow for a live Q&A period between the speakers and attendees, and after a link for questions to be emailed will be available. They can also visit your booth during the conference to use the email or live chat options to ask questions.

Package C includes one 45-minute session, and Package B has one 30-minute session. 30-minute sessions can also be purchased as an upgrade for $175.

Speakers must have their presentations uploaded and audio recorded by January 19.

Submit your on-demand session & speaker information

Exhibitor Hosted Sessions

Exhibitors may schedule events and presentations using their own conference platform during the conference. The Video Chat at their booth can also easily accommodate 20 people for a presentation. These sessions can be added to the official OLA SC2022 schedule if they fall into the non-compete time slots: Between 9:00 am – 10:00 am, on Wednesday, Thursday, Friday, Saturday, and after 4:15 pm on Tuesday, Wednesday, Thursday, Friday, Saturday. A link in the session description will be provided, you can link directly to the session, or to a landing page. If the session is being recorded a link of the recording for attendees visiting after the conference could be included on the landing page, content will be available to attendees until August 31, 2022.

Submit your exhibitor hosted session information for the official schedule.

Author Events

Exhibitors wanting to host an author at their booth are invited to use their preferred video conference platform or their booth Video Chat. Author events can be scheduled anytime on Tuesday, Wednesday, Thursday, Friday, or Saturday. A link in the session description will be provided, you can link directly to the author event, or to a landing page for the event. If the event is being recorded a link of the recording for attendees visiting after the conference could be included on the landing page, content will be available to attendees until August 31, 2022.

Submit your author event for the official schedule.

Included in package: included
Can be added as an upgrade: can be added as an upgrade

Virtual Booth Options

You can also see a simulation of each booth type – Virtual Booth Comparison

Options Small Firm Basic A B C
Early-Bird Price (before December 17) $400 $1,000 $1,500 $2,500 $3,900
Price $400 $1,000 $1,850 $2,850 $4,250
Virtual booth availability Website, including virtual booths, will be online until August 2022
Logo included included included included included
Logo appears in Directory lists can be added as an upgrade can be added as an upgrade can be added as an upgrade included included
Banner graphic across booth can be added as an upgrade can be added as an upgrade included included included
Company description (characters) 300 300 300 600 1,000
Mailing address included included included included included
Email address included included included included included
Social networks included included included included included
Request information button included included included included included
Like button included included included included included
Favourite button included included included included included
Buyer’s Guide Listings (categories) 5 5 5 5 10
PDFs 2 2 4 4 6
Web links 2 2 4 4 6
Video file can be added as an upgrade included can be added as an upgrade can be added as an upgrade included
Participate in Super Swag (free give-away) included not available included included included
Contact info for sales reps included included included included included
Text chat included not available included included included
Video chat can be added as an upgrade not available can be added as an upgrade 2 4
Product showcase 25 50 25 unlimited unlimited
Lead retrieval can be added as an upgrade included can be added as an upgrade included included
On-demand sessions can be added as an upgrade not available can be added as an upgrade 30 minute session 45 minute session
Exhibitor hosted sessions included not available included included included
Author events included not available included included included
Staff access to conference can be added as an upgrade not available 1 2 4
Free EXPO VIP passes not available not available 10 20 50
Advertising can be added as an upgrade can be added as an upgrade can be added as an upgrade can be added as an upgrade 50% discount
Ad – on-demand – highlighted logo can be added as an upgrade can be added as an upgrade can be added as an upgrade 2 2
Ad – livestream top banner can be added as an upgrade can be added as an upgrade can be added as an upgrade 1 1
Ad – keynote – livestream – top banner can be added as an upgrade can be added as an upgrade can be added as an upgrade can be added as an upgrade 1
Recognition as a Bronze Sponsor not available not available not available can be added as an upgrade included
2020 space honoured at next in-person OLA Super Conference not available not available not available included included
Discount on 2023 OLA Super Conference not available not available not available $300 $750
All Exhibitors must either be OLA members at the time of the event, or pay a non-member premium
OLA Membership $215 $215 $215 $215 $215
Non-member premium $275 $275 $275 $275 $275

Buy your booth

Available Upgrades

Options Not-for-Profits Basic A B C
Logo appears in directory lists $200 $200 $200 included included
Banner graphic across booth $200 $200 included included included
Company description (1,000 characters) $200 $200 $200 $100 included
PDFs & web links $100 each $100 each $100 each maximum included maximum included
Video file $200 included $200 $200 included
Video chat $200/room $200/room 2 – included; $200/room maximum included
Lead retrieval $300 included $300 included included
Additional directory listings – individual products or divisions $400 $400 $400 $400 $400
On-demand sessions $175 $175 included included
Staff access to conference $150/person 1 – included; $150/person 2 – included; $150/person 4 – included; $150/person
Advertising 50% discount
Ad – on-demand – highlighted logo $175 $175 $175 $175 $87.50
Ad – livestream – top banner $450 $450 $450 $450 $225
Ad – keynote – livestream – top banner $600 $600 $600 $600 $300
Become a Bronze Sponsor $400 included
Become a Silver Sponsor $1,000 $600

Buy your booth

For more information please contact:
gap. point. reach. inc. [non-profit leadership]
Phone:  416.699.1938
Fax:  1.866.211.2999
Email:  info@gappointreach.com

GPR has been appointed OLA’s official representative for advertising, sponsorship, and exhibit sales.

Definitions:

Virtual booth availability
Your virtual booth is available for delegates to visit until August 31, 2022. All links/file uploads/information can be edited and updated until August 31, 2022. Lead retrieval will continue to collect data and reports can be created until August 31, 2022. Video chat is only available from February 1 – February 5, 2022.
Logo

Please upload a vector version of your logo (Adobe Illustrator .ai or .eps)
Logo appears on directory listing dropdown
Logo appears on appears in any top-level booth lists.
Banner graphic across booth
Customize the appearance of your virtual booth with a banner graphic across the top of your virtual booth and also allows a url for click through to your website.
png file: 1920 pixels wide x 125 pixels high
Company description
Include a description to introduce new customers to your company, products, or services. Length of description could be 300 characters, 600 characters, or 1,000 characters.
Social networks
Include handles and hashtags for: Twitter, Facebook, Instagram, and LinkedIn
Request more information button
This button automatically appears on your virtual booth and allows customers to submit questions to the email address provided.
Buyer’s Guide Listings
Choose from a list of 170 categories, or provide your own category, attendees can filter and organize booth listings by category. This also populates the “Library Buyer’s Guide” on the OLA website year-round.
PDFs
Upload promotional material, catalogues, and product information for attendees to access under the “Resources” tab.
Weblinks
Include links to new products, promotions, and other pages under the “Resources” tab.
Video file
Upload a short video file for viewing within your booth profile.
mp4 file: no larger than 200 mb
Super Swag Stuff – (free giveaway button)
The Super Swag Stuff button on your listing will link to a webpage developed by your company. Get creative on giveaways and promotions to offer to OLA Super Conference attendees.
Video chat
Staff will be able to video chat with attendees at any time during OLA Super Conference 2022, the chat features are not restricted to the EXPO hours. Attendees stopping by your booth can start a chat with any available member of your booth staff. Staff availability can be scheduled and posted on your virtual booth. Up to 20 people at a time can join the chat or it can be restricted to just a couple of people. Invite your customers to stop by your booth for a scheduled meeting, or use the chat to host live presentations about your products and services. Maximum of four video chats rooms per booth.
Product Showcase
An opportunity to highlight products and services from your company including photos and category tags.
Lead retrieval
Must be purchased before the conference begins. Access reports about all delegates who visit your booth including contact information of participants who have opted into sharing their information for communication with other attendees and exhibitors at the OLA Super Conference. Data will continue to be collected until August 31, 2022 as long as the conference content is available. Reports will be available until August 31, 2022. Information will also be included for attendees who use the Like button and Favourite buttons.
On-demand session
45-minute time slot will be available for interested exhibitors to pre-record a session presentation with a single speaker as part of the on-demand education content. The scheduled session will allow for a question and answer session. Outside of the scheduled time questions will be able to be emailed to the speaker. The content will remain available for viewing until August 31, 2022.

Speakers must have their presentations uploaded and audio recorded by January 26. Or their video uploaded by January 27. Speaker resources.

Please let us know your session title/brief description and Speaker as soon as you have it so that we can set them up on the platform to prepare their material. Submit your on-demand session form

  • Tuesday, February 1
    • 10:00 am – 10:45 am
    • 11:00 am – 11:45 am
    • 12:00 pm – 12:45 pm
    • 1:00 pm – 1:45 pm
30-minute time slots will be available for sale ($250 per session) or as part of a booth package to pre-record a session presentation with a single speaker as part of the on-demand education content. The scheduled session will allow for a question and answer session. Outside of the scheduled time questions will be able to be emailed to the speaker. The content will remain available for viewing until August 31, 2022.

Speakers must have their presentations uploaded and audio recorded by January 26. Or their video uploaded by January 27. Speaker resources.

Please let us know your session title/brief description and Speaker as soon as you have it so that we can set them up on the platform to prepare their material. Submit your on-demand session form

  • Tuesday, February 1
    • 9:15 am – 9:45 am
    • 2:00 pm – 2:30 pm
    • 2:45 pm – 3:15 pm
    • 3:30 pm – 4:00 pm
Author events
Exhibitors wanting to host an author at their booth are invited to use their preferred video conference platform or their booth Video Chat. Author events can be scheduled anytime on Tuesday, Wednesday, Thursday, or Friday. A link in the session description will be provided, you can link directly to the author event, or to a landing page for the event. If the event is being recorded a link of the recording for attendees visiting after the conference could be included on the landing page, content will be available to attendees until August 31, 2022.
Exhibitor hosted sessions
Exhibitors may schedule events and presentations using their own conference platform during the conference. The Video Chat at their booth can also easily accommodate 20 people for a presentation. These sessions can be added to the official OLA SC2022 schedule if they fall into the non-compete time slots: Between 9:00 am – 10:00 am, on Wednesday, Thursday, Friday, Saturday, and after 4:15 pm on Tuesday, Wednesday, Thursday and Friday. A weblink in the session description will be provided, you can link directly to the session, or to a landing page. If the session is being recorded a link of the recording for attendees visiting after the conference could be included on the landing page, content will be available to attendees until August 31, 2022.
Additional Directory Listing
An additional virtual booth, for an alternative company name, division, or brand, or to highlight a specific product.
Staff access to conference (sessions)
Booth staff will have access to your booth but they will not be able to attend any of the sessions. On-demand content, and recordings of the livestream sessions will be available online until August 31, 2022, speakers will be available for questions through the platform and via email. $150 per person.
Free VIP EXPO Passes
Invite important clients to visit your booth. You can use the Video chat feature anytime during the conference, including outside of EXPO hours to host up to 20 people for a demo or presentation, or user meeting.

Ad – on-demand – highlighted Logo
Rotating ad that appears in the top left corner of an on-demand session; can be linked to an external URL
png file: 400 pixels wide x 150 pixels high
Ad – livestream – top banner
Rotating banner ad that appears above the streaming video of a livestream session; banner remains after live session is recorded for future on-demand viewing; can be linked to an external URL.
png file: 1,280 pixels wide x 200 pixels high
Ad – keynote – livestream – top banner
Rotating banner ad that appears above the streaming video of a livestream keynote session of one of OLA Super Conference 2022’s featured speakers; banner remains after live session is recorded for future on-demand viewing; can be linked to an external URL.
png file: 1,280 pixels wide x 200 pixels high

  • Thursday – 10:00 am – 11:00 am
  • Friday – 10:00 am – 11:00 am
2020 space honoured for the next in-person OLA Super Conference at the Metro Toronto Convention Centre per the OLA Space Selection & Allocation Policy
OLA Space Selection & Allocation Policy

In an effort to provide all member companies with an equal opportunity at EXPO space, the OLA uses a space allocation policy. Member companies that occupied space at the most recent conference have first right of refusal to the same space the next year. Some exceptions apply.

  • OLA Associate Members – request due by August 31. Companies will be notified of their space within 15 days of the end of the preferred period.
  • The remaining groups are eligible to book or will be assigned their space after September 7.
  • Associate Members who missed the deadlines.
  • Non-member companies who exhibited at the most recent conference.
  • General sales – the OLA has a database of companies who have expressed an interest in receiving EXPO materials.

The OLA reserves the right to make the final determination on all booth allocations. Members have the right to “upgrade” their space from the most recent conference to that of a non-member provided they apply before the August 31 deadline. This is on a first request basis.

Discount on 2023 OLA Super Conference
A discount on your booth at OLA Super Conference 2023.
Recognition as a Bronze Sponsor
Your company will be listed on the front page of the OLA Super Conference 2022 website as a Bronze Sponsor and a Bronze Sponsor icon will be added to your virtual booth.
Recognition as a Silver Sponsor
Your company will be listed on the front page of the OLA Super Conference 2022 website as a Silver Sponsor and a Silver Sponsor icon will be added to your virtual booth.

Become an Associate Member

Join or Renew your associate membership on the Exhibitor Registration Form!

Businesses or Corporations in the library and information profession show their support for OLA members through their membership and through their participation in OLA programs and events.

  • As an Associate Member you can vote; hold offices.
  • OLA is a member of the Canadian Federation of Library Associations. By being an Associate Member you are supporting CFLA.
  • Associate Membership includes discounts on exhibit registration and on any OLA event.
  • Associate Members get a significant lead time to book prime space at OLA Super Conference
  • Associate Members get discounts on advertising
  • Associate Members can purchase contact lists for Super Conference and other OLA events.
  • Associate Members can purchase additional divisional memberships like OCULA, OSLA and OPLA depending on their primary target audience.

Supporting OLA is to support the industry that your company is trying to reach, sell to and partner with.

You can join or renew your membership on any conference registration form (just before the total) or you can use this Membership Form.