Exhibitor Kit

Dreams are everywhere. Libraries are for everyone. Let’s dream here!

ALERT – OLA is  NOT working with any external vendors to book hotel rooms or to sell any attendee information.  Please disregard any emails or phone calls regarding hotels or email lists that are not sent directly from OLA.

EXPO HOURS in 2020

Thursday, January 30: 9:30 AM – 5:00 PM
Friday, January 31: from 9:30 AM – 3:00 PM

• Map of Downtown Toronto
• 2020 Floor Plan – revised December
• OLA Code of Conduct
• Confirmed Exhibitors
• Free EXPO Pass – Coming December 1

Important Forms

• Official Directory Listing – Conference Program, Directory, and Buyer’s Guide listing information
• Exhibitor Badge Request Form – Coming in November
• Move-in Schedule and Shipping Method
• Fire Safety Reply – Due December 28, 2019
• Author Signing @ Your Booth
• Special Guest or Promotion @ Your Booth
• IdeaHUB Application (pdf form)
• Booth Sitter Request

Checklists & General Information

• General Conference and EXPO Information
• Key Contact Information
• Exhibitor Planning Checklist
• Conference Hotels

• Tip Sheets
  • Tip Sheet – Dress for Success
  • Tip Sheet – Exhibitor Etiquette
  • Tip Sheet – Greeting Attendees
  • Tip Sheet – Marketing
  • Tip Sheet – Promotion
  • Tip Sheet – Promote Your Presence
  • Tip Sheet – Demos Make Your Booth Sizzle

Move In & Move Out

• Move In & Move Out Information
• Move-in Schedule and Shipping Method
• Vehicle Marshalling – Move-In & Move-Out
• Shipping Labels
• Canada Customs Regulations

Rules & Regulations

• General Rules and Regulations
• Notice to Exhibitors
• EXPO Rules and Regulations
• Fire Regulations for Exhibitors
• Emergency Procedures
• MTCC Exhibitor Recycling Program
• Requirements for Exhibiting Electrical Equipment

Show Services

• Show Services Contact Information






• Canada Customs Regulations
• MTCC – Business Centre Services
• Exhibitors Parking Pass Order Form or order online.
• Wireless Internet Access Form or order online.
• Wired Internet Access Form or order online.
• Telecommunication Services Order Form or order online.
• Booth Cleaning Service Order Form or order online.
• Animal Authorization Request
• Exhibitor Catering
• Sample Food and Beverage Distribution
• Helium Authorization Request
• Rigging & Overhead Work Policy

Promotion & Sponsorship Opportunities

• Sponsorship Opportunities
• Conference Program Ads
• IdeaHUB Application (pdf form)
• Conference Bags (pdf form)
• Delegate Bag Insert (pdf form)
• Direct to Delegate Email List (pdf form) – Available in early January
• Direct to Delegate Email List Post-Conference (pdf form) – Available in early February