Exhibitor Kit

ALERT – OLA is  NOT working with any external vendors to book hotel rooms.
Please disregard any emails or phone calls regarding hotels that are not sent directly from OLA.

• Map of Downtown Toronto
• 2018 Floor Plan – updated – October
• OLA Code of Conduct
• Confirmed Exhibitors
• Free EXPO Pass – Coming December 1

Important Forms

• Official Directory Listing – Conference Program, Directory, and Buyer’s Guide listing information
• Exhibitor Badge Request Form – Coming in November
• Move-in Schedule and Shipping Method
• Fire Safety Reply – Due December 29, 2018
• Author Signing @ Your Booth
• Special Guest or Promotion @ Your Booth
• IdeaHUB Application (pdf form)
• Booth Sitter Request
• Book Donations

Checklists & General Information

• General Conference and EXPO Information
• Key Contact Information
• Exhibitor Planning Checklist
• Conference Hotels
• Tip Sheets
  • Tip Sheet – Dress for Success
  • Tip Sheet – Exhibitor Etiquette
  • Tip Sheet – Greeting Attendees
  • Tip Sheet – Marketing
  • Tip Sheet – Promotion
  • Tip Sheet – Promote Your Presence
  • Tip Sheet – Demos Make Your Booth Sizzle

Move In & Move Out

• Move In & Move Out Information
• Move-in Schedule and Shipping Method
• Vehicle Marshalling – Move-In & Move-Out
• Shipping Labels
• Canada Customs Regulations

Rules & Regulations

• General EXPO Rules and Regulations
• Notice to Exhibitors
• Rules and Regulations
• Fire Regulations for Exhibitors
• Emergency Procedures
• MTCC Exhibitor Recycling Program
• Requirements for Exhibiting Electrical Equipment

Show Services

• Show Services Contact Information
• CCR Solutions – AV Rentals
• Q Leads – Lead Retrieval or order online
• ShowTech Order Form (Power and Lighting) or order online.
• Canada Customs Regulations
• MTCC – Business Centre Services
• Exhibitors Parking Pass Order Form or order online.
• Wireless Internet Access Form or order online.
• Wired Internet Access Form or order online.
• Telecommunication Services Order Form or order online.
• Booth Cleaning Service Order Form or order online.
• Animal Authorization Request
• Exhibitor Catering
• Sample Food and Beverage Distribution
• Helium Authorization Request
• Rigging & Overhead Work Policy
• KickAss Media – Event Printing and Digital Marketing – Price List – SC2019 Exhibitors get 10% discount with coupon code: OLA2018

Promotion & Sponsorship Opportunities

• Sponsorship Opportunities
• Conference Program Advertising (pdf form)
• IdeaHUB Application (pdf form)
• Conference Bags (pdf form) – Sold out
• Delegate Bag Insert (pdf form)
• Direct to Delegate Email List (pdf form) – List will be sent out after January 9 – Available in early January